Property Management

Founded in 1981, Grogan & Associates sets the benchmark for New York City Property Management firms for cooperative and condominium residences.

Grogan & Associates knows New York residential real estate like no other firm and currently manages fifteen buildings totaling 856 managed units throughout Manhattan’s distinct and diverse neighborhoods. Our managed buildings can be found in areas such as Morningside Park, Westside, Eastside, Carnegie Hill, Turtle Bay, Murray Hill, Tudor City, Greenwich Village, and Tribeca.

The Grogan & Associates team is led by industry veteran Tim Grogan and the Grogan team is highly qualified to handle the many moving parts unique to each of our managed properties.

Our clients are with us for an average of 16 years and the average number of units we manage per building is 50. This is a testament to the level of service, deep industry knowledge, and level of professionalism our clients have counted on for 40+ years.

What separates us from other firms is our proven and trusted approach to property management. We treat each property as if it were our own and no other firm offers the level of personalization and hands-on service that we provide.

Our Philosophy is Your Advantage

Our Services

Property Management

The most important function that a property management firm provides is establishing a strong well-balanced budget. This is critical and instrumental to help ensure the financial integrity of the property. Grogan & Associates’ main goal is to oversee and manage the budget process and provide the Board with a detailed budget for the upcoming fiscal year.

Our Property Management functions include >

Prepare annual operating budgets ensuring the financial integrity of the cooperative or condominium
Oversight of the building's financial condition and provide the Board with monthly budget reports that are reviewed at each board meeting.
Overseeing stakeholder relationships – the board, residents, building employees, and hired professionals and vendors
Build and maintain relationships with industry professionals – attorneys, accountants, engineers, architects, mortgage brokers, insurance brokers etc.
Manage highly-competent vendor list – plumbing, electrical, boiler, elevator, and contractors
Financial management for unit owners via online secure Resident Portal
Monthly bank reconciliations and access to online bank accounts for Board Members

Financial Oversight

Grogan & Associates oversees the property finances and provides a monthly set of detailed financial statements, which include a recap and analysis of the monthly finances of the property

Our financial reports include >

Income statement detailing all inflows and outflows of funds
Budget versus actual report showing percentage of budget to actual expenses through month’s end
Check register detailing vendor name, date of invoice, invoice amount, date paid, and category
Maintenance or common charge listing detailing charges and payments received from individual shareholders or unit owners
Detailed shareholder or unit owner delinquency report
Accounts payable listing by vendor
Statement of reserve fund activity

Project Management

Grogan & Associates overseas all aspects of project management. We supervise and monitor projects undertaken by the Board, including emergency repairs to major building systems and planned capital projects.

Typical projects and services we oversee >

Facade restoration and roof replacement
Hallway corridor upgrades
Lobby renovations
Boiler replacements
Modernization of existing systems – including elevators, security systems, and HVAC
Oversee the resale and sublet packages for all buildings managed
Selection and management of engineers, architects, and contractors
Analysis of bid documents and bids
Attendance at project meetings
Reports to Board Members and Residents
Monthly expenditure reports, including payments to contractors and professionals
Preparing applications for funds in projects requiring a line of credit